We, HQ group (HQG), process personal data in the context of our services. We may have received this information from you, for example via our website, e-mail or telephone. In addition, we may obtain your personal data in the context of our services from third parties (for example, your employer). With this privacy statement we inform you about how we handle this personal data. You are advised to regularly review this privacy statement for possible changes.
Personal data processed
Which personal data we process depends on the exact service and circumstances. Usually this concerns the following data:
- HQG processes the IP address and behavior of all visitors of its website;
- In case you apply for a vacancy or contact us by using the contact form, HQG will process personal data you provide;
- Data obtained from third parties.
Purposes of and basis for processing:
In a number of cases we process the personal data in order to comply with a legal obligation, but usually we do this in order to be able to implement our services. There may also be a legitimate interest in processing personal data, such as in the case of a job application procedure.
Some data is recorded for practical or efficiency reasons, which we (may) assume are also in your interest, such as:
- Communication and information provision;
- To be able to provide our services as efficiently as possible;
- The improvement of our services;
- To keep HQG’s website and services secure.
In some cases, we may want to process personal data for reasons other than those mentioned above and we will ask you for explicit permission to do so. If we want to process personal data that we are allowed to process on the basis of your consent for other or more purposes, we will first ask you for permission again.
Finally, we may also use your personal data to protect our rights or property and those of our users and, if necessary, to comply with legal proceedings.
Your application will be kept by the responsible employee for the duration of an application procedure, after which it will be destroyed. If we are interested in your profile, but cannot immediately invite you for an interview, we can ask you to give explicit permission to keep your application in our portfolio for a few months. You can also give us permission to keep this data for a year after which it will be destroyed.
Data processed by third parties:
We have taken appropriate organizational and technical measures for the protection of personal data insofar as these can reasonably be expected of us, taking into account the interest to be protected, the state of the technology and the costs of the relevant security measures.
We require our employees and any third parties who necessarily have access to the personal data to maintain confidentiality. We also ensure that our employees have received correct and complete instructions on how to handle personal data and that they are sufficiently familiar with the responsibilities and obligations of the GDPR. If you would appreciate this, we would be happy to provide you with further information about how we have designed the protection of personal data.
You have the right to inspect, rectify or delete the personal data that we have from you (except if this conflicts with any legal obligations). You can also object to the processing of your personal data (or part of it) by us or by one of our processors. You also have the right to have the data provided by you transferred by us to yourself or directly to another party if you wish.
We do not store personal data longer than necessary. HQG deems 6 months acceptable for analytical data. Personal data provided by you have different retention periods depending on their purpose.
Data you provide to apply will be no longer stored than 4 weeks after the application procedure has been completed. This can be extended by a year if consent is given.
We could anonymize collected data to be stored indefinitely.
If you want to exercise your rights regarding your personal data or in case you have questions about this statement you can contact firstname.lastname@example.org.